New multiple choice selection

Into the OpenList cells, it is now possible to activate the multiple choice selection in the filters. This new functionality allows to select several years, several status, etc.

The first option of this new filter allows to select or unselect all the items in the list, so avoiding to browse the entire list. There is no limit of the number of items selected.

When one or several options are picked, the field indicate the quantity of items selected. In the same way, when all the options are selected, the field displays it.


Ergonomic file upload inside IS-Academia

When it’s required to upload a file inside IS-Academia, the basic input is a simple button allowing you to browse your local folders to select the right document. In the aim to make IS-Academia more ergonomic, we conceived a file deposit zone by drag and drop, compatible with all internet browsers.

This file deposit zone offers two possibilities of use. The first is to drag and drop one or many files directly inside this zone, so they will be uploaded by saving. The second possibility, just as the initial button, allows you to browse your local folders simply by clicking inside de zone.


Anytime access to the column’s name in the tables

When a table is long and have a wide range of columns, it is often tricky to remember to which column the data matches. So it become necessary to scroll up to the top of the cell to see the column’s name, what may make you drop the line you were on.

A new functionality has been added to the OpenList cells, which avoid these tedious manipulations. It is now possible to indicate, inside a tooltip on hover, the column’s name at which it matches.

This evolution will be automatically available in the 1605 version of IS-Academia, but it is also possible to install it without upgrading your application. Please, feel free to ask your IS-Academia manager for more information.


Hierarchies are evolving!

In IS-Academia, there is a hierarchy concept that offers the possibility to create hierarchical structures represented with labels. Actually, these elements are used to characterize companies or contacts.

From the version 1605 of IS-Academia, two new functionalities have been added to this hierarchy. First, filters may now be applied to the hierarchy’s elements. So it is possible to hide elements or group of elements of the hierarchy according to the unities which wouldn’t need some of them. Secondly, it will be possible to sort student or teacher’s traces, this allows a more efficient research by grouping the elements inside a cell of list.


Search and find !

According to the implementation of your IS-Academia environment, the libraries, (CSS, XSL, ...) could be fulfilled by numerous kinds of sheets. Finding the one you need could be fastidious. That is why we added a search engine by term to the librairies.

Type your research in the dedicated text field and the list will be shortened with the labels who match with your request.

In the case of a category match your research, all the linked sheets are included in the result.

Once your request is executed, it is possible to navigate between the results with the « up » and « down » arrow key. Press « Enter » to load the selected sheet. The « Esc » key reset the library.


New curriculum management

A new version of the curriculum and GPS management module has appeared. This new module is usable directly through the portal. This offers a more customable display, both with your portal’s design and the way the cells are organized.

This module is mainly composed with three tabs: one to define the GPS models, the second to create and modify curriculums and the last one to edit the different GPS’s details.

Two new functionalities have been added to this new module: the possibility to copy a GPS’s details and the possibility to organize the GPS’s details in a Drag & Drop mode. The copy concept allows you to select a group of GPS’s details (a single GPS’s detail or all the GPS’s details) and a group of GPS (single GPS, entire curriculum or complete GPS model) in the aim to copy the selected details to the group of targeted GPS.

The second new functionality is a cell allowing you to organize and position the GPS’s details by Drag & Drop, and to group them by theme in different tabs. This avoid us to manually position these GPS’s details.

With this new curriculum management, no more need to switch trough screens, you stay in the same portal and everything is within easy reach.


Planning & Covid-19

Adapt your organization

The Covid-19 health crisis has changed many aspects of our personals and professionals lives. Teleworking and online training has taken on a new dimension and new needs arise. That is why we have adapted our schedule module to allow schools to manage face-to-face or online courses.


Two approaches have been developed: global or per-course.


Managing “online” courses on a per-course basis

An administrator or a teacher can define a future course as being "online" by clicking on a checkbox. As long as the course has not taken place, it is always possible to modify this choice. Students will see a new icon appear at the top right of the course, informing them that this course will not be taught in person.


Global management of rotating student groups

Favoured by certain universities, this method consists of an automatic distribution of students into several groups. Students are called to classrooms only some days in a week, depending on the number of groups. For example, students come to class every third day when they are split into three groups, and take online classes on the remaining days.

An indication is added to each individual student’s timetable to differentiate the days of face-to-face teaching or online lessons.


These two workflows are already available. As usual, we are open to adapt or develop a solution who match with your way to handle the students' back and forth.



Post-its are the current and indispensable tool of an administrator.

Reminder, appointment, to do lists, reminders, password... They are often sticked on the edge of screens or at the desks corners. The paper version of the post-its is practical but prone to the unsticks, losses, gales and colleagues indiscretions... That is why, in IS-Academia's portals, we implemented the possibility to create recordable post-its for each user. They are permanently accessible, discreet and customizable.

A post-it consists of a title, a content and an editable color. There are two ways to integrate them into a portal: as a component, discrete and accessible anywhere or in a cell.


One more step into digital with electronic signature

Employment contract, internship agreement, diplomas, school reports… many very important and official documents that needs to be signed. Until today, the solutions adopted were based on scanned signatures directly integrated to the documents, or on complex processes of documents exchange between the different stakeholders.

In the aim to enhance the legacy and the efficiency of this processes, Equinoxe (at the behest of our client ICL) has integrated a product of the DocuSign society. This society offers different technologies of electronic signatures that are recognized by the federal law of the 19. December 2003 about certification's services.

The operation is very simple:

  1. The document is generated inside IS-Academia and automatically and in a secure way sent through a web service to DocuSign,
  2. The contracting parties are contacted by Email by DocuSign,
  3. The signatory online signs the document,
  4. Through a web service, the document signed is sent back to IS-Academia,
  5. Every transaction and action are stored by DocuSign 

This new functionality is available since the 1710 version of IS-Academia and is already used for employment contracts. 


My login page, my identity!

Homogeneity in the web interface's visual identity is very important for the users. Improving the ergonomics, enhance the information's clarity or better integrate an environment are the things that take part of a better user experience.

That's why IS-Academia offers now the possibility to set, for a unique application, different login pages with different designs, depending on the access address. Every entity of an establishment (school, department, faculty, …) who work on the same IS-Academia application can now access the application trough a custom login page, with their own colours and identity. The ULR and the design changes, but the functionalities remain. 

Please contact us for more information about this new functionality.



In the 1710 version of IS-Academia, two old modules had been implemented inside the portals: conversion tables and extractions.

The cells for the conversion tables allows us to list existing tables, modify information, columns and rows. We added some new functionalities: the possibility to show a read-only table, to work only on one table, to edit only the values and to hide columns.

Concerning the extractions, the main functionalities had been created: public or private extraction lists, creation from a cursus model or from cursus’s details, add/remove of columns of filters, validation date’s modification… All of this integrated inside the portals with the ergonomics and de design renewed!


BBT Rules (Botton To Top)

How can we calculate dynamically, and in real-time, results of evaluations? How can we have the results displayed as and when we insert grades inside the application? All of this in having a correct answer time? This is the aim of the BTT rules.

Every time a grade, an evaluation or other data is entered, a result calculation is sets off trough the BTT rules, based on the position of the grade in the evaluation’s tree. With this functionality, we can now see the results calculated almost simultaneously to the seizure, even for complex evaluation systems (for example evaluations that combine time metrics and classical grades).

This new module is compatible with every notation system used inside IS-Academia. However, he is forced to be used in a hierarchical structure, supposing an evaluation is only influencing results above it. This constraint can be lifted by combining BTT rules with rule’s classical treatment. This mode allows a double treatment, with a part of the results calculated directly and another in deferred time. With this combination, we also optimize the result time by fragmenting the calculation of the different grades.


PDF’s metadata and uploading cell

The PDF’s we usually use may contain metadata. This information indicates the document’s author, subject, keywords, etc. and is generated automatically when the PDF document is created.

When the PDF’s are loaded inside IS-Academia, they also contain this information. Most of time, it’s unused, but a document from IS-Academia may be sent to an external system which may need such information to publish or manage the document. 

Inside IS-Academia, a cell has been developed to load a PDF document inside a student’s follow-up. The particularity of this cell, is that it is possible to define, for each document, which metadata we want inquired. The data may arise from the user, or even from a GPS’s detail of the registration used.

The document saved inside IS-Academia contains metadata up-to-date and in cohesion with the student concerned, and may be sent to another system properly. 


Web service and test page

Web services are required to let two remote systems communicate. Inside IS-Academia, a few of them have appeared; some linked to people, some to schedules, others to plans of study, etc. All of these services are fully configurable and continue to evolve through time.

What is problematic is the act of testing them. How do you call the web service? What are the arguments required to make the web service work? Do I need to authenticate?

In the aim to answer these questions, a page had been conceived to offers pre-set examples. These test cases contain all the required information to launch a web service. It’s possible to define the service’s address, required arguments, and linked particularities. All these examples are defined through a portal’s cell and might be adapted case to case.


Invocation of web services inside IS-Academia

IS-Academia is not an isolated application. It must communicate with external systems by receiving or sending information.

From some time now, we have developed a web service infrastructure, allowing to send information from IS-Academia to the outside. This was a first step, but receiving and presenting information from other applications is essential. Therefore, we created a new cell able to invoke web services and transform the answer as an XML file. This transformation offers an infinity of possibilities to display them in a portal cell (responsive or not).

A concrete example has been set up to display courses schedule. The data are called from the outside of the application through the web service cell, and are display with a new standard library of schedule display in the teacher’s portal.

This new cell will stop where web services will stop…


Today’s program in your pocket

Today’s program cell has been modified in the version 1707 of IS-Academia in a way to offer a more simplified and elegant vision of your day.

Especially conceived for a mobile use, this cell allows you to quickly check the information of your day’s program, such as the time, the room or the teachers of your next course.

Moreover, arrows offer you a simple to use navigation day per day, and a calendar allows you to navigate directly to a special date.

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