Massive removal

Some of your students or employees data have become obsolete or useless? A new functionality offers you the possibility to clean them up. The massive data treatment has been upgraded with the possibility to remove some information for a specific population.

This removal concerns for now the addresses, the communication information (phone numbers, emails, etc.) and specific information associated to a person.

The use of population in massive removal is interesting since it will allow to each user to generate, in a flexible and intuitive way, lists of person to treat.


New timetable management

A new timetable management is now available in IS-Academia. Directly integrated inside the portal, the management and the construction of timetable is more simple and more effective.

That new environment offers a collaborative workflow, updating in real time modifications made by other users in the same timetable. In case modifications are required without being published to students or teachers directly, you can decide when to publish it.

Conflicts are immediately highlighted, allowing you to rapidly detect them and mostly know the cause and resolve them. Lists of control are included giving a detailed access to conflicts, without classroom or teacher attached to the session.

Tabs may be configured for occasional classroom reservation. It is then possible to book a classroom for someone or an enterprise, with optional reservation details, like for example, the reason, the person or the service responsible.


MOOC’s management inside IS-Academia

MOOCs (Massive Open Online Courses) courses are now available inside IS-Academia. In a few words, what exactly is a MOOC ? It is a course brodcasted online, free of charge (only the delivery of the certificate has a cost) and which may gather from dozens to thousand students.

IS-Academia offers now the possibility to import these student’s subscription, manage their academic datas, control their studies and generate their different certificates, course notes transcript and email notification. All of this inside a portal environment, naturally simple of use and user-friendly.


Download multiple documents in a unique .zip file

In an online application, candidates can upload every file required (CVs, motivation letter, diplomas etc.). These files are generally transmitted to a committee who decide if the candidate is accepted or not on the formation he applied for. Transmitting every document by email to the different persons of the committee was a tedious task, as it was necessary to download a document at a time.

From the release 15.05 it is possible to download a candidate’s documents in one and unique zip file. Then this zip file is more convenient to send to all the committee stakeholders!


The new GESTAC is here

The GESTAC menu gets a visual and functional refresh. Now responsive, he fits to all screen resolutions to ensure our users an optimal view on multiple devices.

For a GESTAC rich of contents, a compact display mode is available to offer a lightened view of all the links. A new favourites management system and the possibility to compose your own GESTAC has been introduce to improve your user experience.

Finally, a new integrated search engine lets you find quickly and easily a menu that you use occasionally. The autocomplete system offers you the possibility to access directly the pages from the search field.


Stick information on Students

Late file, appointments to take, financial difficulties, particular familial situations… All along student’s academic life, academic service needs to inform or be informed on student’s files. It was already possible in IS-Academia screens, and it’s now available directly on the portals!

These information patches are displayed on the header of the dynamic portal. They are fully customizable: type and number of alert, icons and level, status display… Pin without disturbing, this is the slogan of these patches!

As reminder: in portals, it is now possible to display information concerning the person shown in the current tab. Picture, first name and name, registration number, indication of death… The dynamic header is the must-have ergonomic element to gain in efficiency in IS-Academia.


Planning & Covid-19

Adapt your organization

The Covid-19 health crisis has changed many aspects of our personals and professionals lives. Teleworking and online training has taken on a new dimension and new needs arise. That is why we have adapted our schedule module to allow schools to manage face-to-face or online courses.


Two approaches have been developed: global or per-course.


Managing “online” courses on a per-course basis

An administrator or a teacher can define a future course as being "online" by clicking on a checkbox. As long as the course has not taken place, it is always possible to modify this choice. Students will see a new icon appear at the top right of the course, informing them that this course will not be taught in person.


Global management of rotating student groups

Favoured by certain universities, this method consists of an automatic distribution of students into several groups. Students are called to classrooms only some days in a week, depending on the number of groups. For example, students come to class every third day when they are split into three groups, and take online classes on the remaining days.

An indication is added to each individual student’s timetable to differentiate the days of face-to-face teaching or online lessons.


These two workflows are already available. As usual, we are open to adapt or develop a solution who match with your way to handle the students' back and forth.



Post-its are the current and indispensable tool of an administrator.

Reminder, appointment, to do lists, reminders, password... They are often sticked on the edge of screens or at the desks corners. The paper version of the post-its is practical but prone to the unsticks, losses, gales and colleagues indiscretions... That is why, in IS-Academia's portals, we implemented the possibility to create recordable post-its for each user. They are permanently accessible, discreet and customizable.

A post-it consists of a title, a content and an editable color. There are two ways to integrate them into a portal: as a component, discrete and accessible anywhere or in a cell.


One more step into digital with electronic signature

Employment contract, internship agreement, diplomas, school reports… many very important and official documents that needs to be signed. Until today, the solutions adopted were based on scanned signatures directly integrated to the documents, or on complex processes of documents exchange between the different stakeholders.

In the aim to enhance the legacy and the efficiency of this processes, Equinoxe (at the behest of our client ICL) has integrated a product of the DocuSign society. This society offers different technologies of electronic signatures that are recognized by the federal law of the 19. December 2003 about certification's services.

The operation is very simple:

  1. The document is generated inside IS-Academia and automatically and in a secure way sent through a web service to DocuSign,
  2. The contracting parties are contacted by Email by DocuSign,
  3. The signatory online signs the document,
  4. Through a web service, the document signed is sent back to IS-Academia,
  5. Every transaction and action are stored by DocuSign 

This new functionality is available since the 1710 version of IS-Academia and is already used for employment contracts. 


My login page, my identity!

Homogeneity in the web interface's visual identity is very important for the users. Improving the ergonomics, enhance the information's clarity or better integrate an environment are the things that take part of a better user experience.

That's why IS-Academia offers now the possibility to set, for a unique application, different login pages with different designs, depending on the access address. Every entity of an establishment (school, department, faculty, …) who work on the same IS-Academia application can now access the application trough a custom login page, with their own colours and identity. The ULR and the design changes, but the functionalities remain. 

Please contact us for more information about this new functionality.



In the 1710 version of IS-Academia, two old modules had been implemented inside the portals: conversion tables and extractions.

The cells for the conversion tables allows us to list existing tables, modify information, columns and rows. We added some new functionalities: the possibility to show a read-only table, to work only on one table, to edit only the values and to hide columns.

Concerning the extractions, the main functionalities had been created: public or private extraction lists, creation from a cursus model or from cursus’s details, add/remove of columns of filters, validation date’s modification… All of this integrated inside the portals with the ergonomics and de design renewed!


BBT Rules (Botton To Top)

How can we calculate dynamically, and in real-time, results of evaluations? How can we have the results displayed as and when we insert grades inside the application? All of this in having a correct answer time? This is the aim of the BTT rules.

Every time a grade, an evaluation or other data is entered, a result calculation is sets off trough the BTT rules, based on the position of the grade in the evaluation’s tree. With this functionality, we can now see the results calculated almost simultaneously to the seizure, even for complex evaluation systems (for example evaluations that combine time metrics and classical grades).

This new module is compatible with every notation system used inside IS-Academia. However, he is forced to be used in a hierarchical structure, supposing an evaluation is only influencing results above it. This constraint can be lifted by combining BTT rules with rule’s classical treatment. This mode allows a double treatment, with a part of the results calculated directly and another in deferred time. With this combination, we also optimize the result time by fragmenting the calculation of the different grades.


PDF’s metadata and uploading cell

The PDF’s we usually use may contain metadata. This information indicates the document’s author, subject, keywords, etc. and is generated automatically when the PDF document is created.

When the PDF’s are loaded inside IS-Academia, they also contain this information. Most of time, it’s unused, but a document from IS-Academia may be sent to an external system which may need such information to publish or manage the document. 

Inside IS-Academia, a cell has been developed to load a PDF document inside a student’s follow-up. The particularity of this cell, is that it is possible to define, for each document, which metadata we want inquired. The data may arise from the user, or even from a GPS’s detail of the registration used.

The document saved inside IS-Academia contains metadata up-to-date and in cohesion with the student concerned, and may be sent to another system properly. 


Web service and test page

Web services are required to let two remote systems communicate. Inside IS-Academia, a few of them have appeared; some linked to people, some to schedules, others to plans of study, etc. All of these services are fully configurable and continue to evolve through time.

What is problematic is the act of testing them. How do you call the web service? What are the arguments required to make the web service work? Do I need to authenticate?

In the aim to answer these questions, a page had been conceived to offers pre-set examples. These test cases contain all the required information to launch a web service. It’s possible to define the service’s address, required arguments, and linked particularities. All these examples are defined through a portal’s cell and might be adapted case to case.


Invocation of web services inside IS-Academia

IS-Academia is not an isolated application. It must communicate with external systems by receiving or sending information.

From some time now, we have developed a web service infrastructure, allowing to send information from IS-Academia to the outside. This was a first step, but receiving and presenting information from other applications is essential. Therefore, we created a new cell able to invoke web services and transform the answer as an XML file. This transformation offers an infinity of possibilities to display them in a portal cell (responsive or not).

A concrete example has been set up to display courses schedule. The data are called from the outside of the application through the web service cell, and are display with a new standard library of schedule display in the teacher’s portal.

This new cell will stop where web services will stop…


Today’s program in your pocket

Today’s program cell has been modified in the version 1707 of IS-Academia in a way to offer a more simplified and elegant vision of your day.

Especially conceived for a mobile use, this cell allows you to quickly check the information of your day’s program, such as the time, the room or the teachers of your next course.

Moreover, arrows offer you a simple to use navigation day per day, and a calendar allows you to navigate directly to a special date.

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